Storage and Retrieval of Web Document Management Documents in a Multi-User Environment

WebDOCK was designed for Web Document Management multiple users, allowing five or more users to access data at one time, quickly and efficiently. If you find that you need more than five licenses, more can be purchased. To learn more about our pricing plans and additional services, please visit our Pricing section.

Comprehensive Web Document Management Security

Through the use of cutting edge tools and techniques, WebDOCK provides a safe and secure environment to work in. You can rest assured that you and only you are looking at your documents. Monitoring tools are also in place to detect hacking attempts from outside as well as in. To learn more about how WebDOCK can secure your documents, visit our Secutity section.

Web Document Management Disaster Recovery

WebDOCK automatically provides you with Web Document Management disaster recovery. Since your important documents are stored off site at all times, they are available even if your offices are destroyed by fire or some other catastrophe. This means that you can quickly regroup in a new or temporary office space and access your documents within hours, instead of days or weeks. We also use redundant hardware and perform nightly backups so that a hardware failure on our end won't keep you from your important data.

Adding Web Document Management Documents

WebDOCK currently offers four different ways to add Web Document Management documents to your storage space. You may click on the following upload methods to learn more about each:

• * WebSCAN
• * Upload Page
• * Email
• * Fax

Since WebSCAN is the most powerful and widely used method of the four for handling Web Document Management, we will focus on it during this walk-through. WebSCAN is a full featured document imaging application that you install on your windows based PC or laptop. It can be used to scan and import paper documents as well as process electronic documents already on your hard drive or server. In this walk-through we will focus on scanning a paper document and pushing it up to the WebDOCK server.

Scanning Web Document Management

Once you have placed your Web Document Management document in the scanner, you will then click on the Scan Document button within the WebSCAN application. After a short time your document will be visible and you will select a folder to place the document into. Once selected, the proper index fields will be displayed for that folder. Index fields are a way for you to store key pieces of information about a document, and then search for that piece of information at a later time. Index fields usually store important information like dates, names, check numbers, social security numbers, etc. Once you have all of the information filled out, you click on Save All Pages, then you process the next document.

Uploading Web Document Management

When you are ready to upload the batch of Web Document Management documents that you have processed, simply click on the Upload to WebDOCK button. You will be asked to connect to the Internet and then all the scanned documents and index information is securely transferred up to the server for processing. If the upload process is interrupted for any reason, all information will be re-sent on the next upload until it is done successfully.

What is true about Web Document Management holds also for Online File Storage, Legal Document Management, Document Control, and Online Storage Space .

Powerful Storage and Retrieval of Web Document Management Documents

With Web Document Management, Online File Storage, Gas Document Management, or Oil Document Management, , WebDOCK was designed with speed and flexibility in mind. Lightning fast searching combined with robust hardware make this a powerful storage and retrieval solution for your Web Document Management needs. WebDOCK is also smart enough to remember your last search, even if you close the browser. So picking up where you left off is a snap.

WebDOCK is compatible with virtually any kind of Web Document Management document. Text files, spreadsheets, graphic images, web pages, CAD drawings, zip files, executables, etc. Virtually every file type in Windows can be managed by WebDOCK. We also provide links to popular free viewers to help your users access their data quickly and efficiently.

Quickly Adding Web Document Management Documents

With four ways to upload Web Document Management documents into WebDOCK, adding information to your storage space is a breeze. Click on any one of the following methods to learn more about it:

* WebSCAN
* Web Page Upload
* Inbound Email
* Inbound Fax

Sending Web Document Management Documents Around the World

Sending Web Document Management documents to clients and associates is simple too. Through the use of address books maintained by your account administrator, WebDOCK users can send documents to any email address or fax machine in the world that you allow. This means that sending a client an important brief can be accomplished in seconds, from work or home.

Powerful Web Document Management User and Group Management

We designed WebDOCK to be simple to use, but built in advanced group management for those who need it. By setting up groups within your WebDOCK storage space, you can easily share information with your users, your business partners, and even your clients. You can also setup private folders for your staff that only they can see into. With WebDOCK, you have the power of flexibility.

Accountability via Logging and Analysis

Our powerful logging tools allow you to see not only who's using WebDOCK, but how they use it. You can also see who's currently on the system and how many licenses are in use. The following is a list of some of the functions that WebDOCK tracks and reports back to you:

* User logins and failures
* Password changes
* Documents viewed
* Documents deleted
* Documents emailed out
* Documents faxed out
* Folder, user and group changes
* Security violations
* And much more