Storage and Retrieval of Record Management Documents in a Multi-User Environment

WebDOCK was designed for Record Management multiple users, allowing five or more users to access data at one time, quickly and efficiently. If you find that you need more than five licenses, more can be purchased. To learn more about our pricing plans and additional services, please visit our Pricing section.

Comprehensive Record Management Security

Through the use of cutting edge tools and techniques, WebDOCK provides a safe and secure environment to work in. You can rest assured that you and only you are looking at your documents. Monitoring tools are also in place to detect hacking attempts from outside as well as in. To learn more about how WebDOCK can secure your documents, visit our Secutity section.

Record Management Disaster Recovery

WebDOCK automatically provides you with Record Management disaster recovery. Since your important documents are stored off site at all times, they are available even if your offices are destroyed by fire or some other catastrophe. This means that you can quickly regroup in a new or temporary office space and access your documents within hours, instead of days or weeks. We also use redundant hardware and perform nightly backups so that a hardware failure on our end won't keep you from your important data.

Powerful Record Management Storage and Retrieval

WebDOCK was designed to protect your Record Management with speed and flexibility in mind. Lightning fast searching combined with robust hardware make this a powerful storage and retrieval solution for Record Management. WebDOCK is also smart enough to remember your last search, even if you close the browser. So picking up where you left off is a snap!

Ask about our Document Scanning, Online Storage, Document Storage, and Document Management Scanning as in addition to Record Management.

Adding Record Management Documents

WebDOCK currently offers four different ways to add Record Management documents to your storage space. You may click on the following upload methods to learn more about each:

• * WebSCAN
• * Upload Page
• * Email
• * Fax

Since WebSCAN is the most powerful and widely used method of the four for handling Record Management, we will focus on it during this walk-through. WebSCAN is a full featured document imaging application that you install on your windows based PC or laptop. It can be used to scan and import paper documents as well as process electronic documents already on your hard drive or server. In this walk-through we will focus on scanning a paper document and pushing it up to the WebDOCK server.

Scanning Record Management

Once you have placed your Record Management document in the scanner, you will then click on the Scan Document button within the WebSCAN application. After a short time your document will be visible and you will select a folder to place the document into. Once selected, the proper index fields will be displayed for that folder. Index fields are a way for you to store key pieces of information about a document, and then search for that piece of information at a later time. Index fields usually store important information like dates, names, check numbers, social security numbers, etc. Once you have all of the information filled out, you click on Save All Pages, then you process the next document.

Uploading Record Management

When you are ready to upload the batch of Record Management documents that you have processed, simply click on the Upload to WebDOCK button. You will be asked to connect to the Internet and then all the scanned documents and index information is securely transferred up to the server for processing. If the upload process is interrupted for any reason, all information will be re-sent on the next upload until it is done successfully.

What is true about Record Management holds also for Pharmaceutical Document Management, Medical Record Management, Electronic Document Management, and Document Scanning .